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International Joint Supervision of Doctoral Thesis

What is meant by “international joint supervision of doctoral thesis”?

A doctoral studies student of the University of Belgrade (hereinafter referred to as the “Student”), may write his/her doctoral thesis under joint supervision of two thesis advisors at two universities, under the condition that he/she is at the same time enrolled as a doctoral student at the partner university, as well.

Realization procedure

The condition under which the joint supervision is realized is the signing of the International Agreement on Joint Supervision of Doctoral Thesis, also known under the internationally accepted term “Cotutelle” (hereinafter referred to as the “Agreement”), signed between the University of Belgrade and the partner university. This Agreement is the basic legal act which defines the terms and the procedure for acquiring the scientific title of the Doctor Philosophiae (PhD) individually for each candidate enrolled in the doctoral academic studies at the University of Belgrade and the partner university.

Which documents should be submitted to the University of Belgrade?

In order for the University of Belgrade to start the procedure of signing the Agreement, the Student must first submit to the University of Belgrade a request for initiating the procedure of its signature (hereinafter referred to as the “Request”).

The following documents should be submitted along with the Request:
1) filled in Request form;
2) A hard copy (original) of the letter by the Dean of the Faculty of the University of Belgrade organizing the study program the Candidate is attending (the “Letter by the Dean”).
The Letter by the Dean should be written on the Faculty’s letterhead and should have the following information:
- the Dean’s proposal to the Rector of the University of Belgrade to sign the Agreement with the partner university;
- a statement that all expenses that have occurred at the University of Belgrade but are not defined under the terms of the Agreement shall be covered by the Faculty;
3) Confirmation of enrollment at the doctoral studies program at the University of Belgrade
The confirmation should contain the following information:
- the name of the study program,
- a confirmation that the students is enrolled in the current academic year of the program,
- the information about the Student’s status for that academic year (student who is funded from the budget of the Republic of Serbia / self-funded student)
- the year when the student enrolled in doctoral studies for the first time
- the number of ECTS acquired at the doctoral studies program prior to the issuing of this (unless he has enrolled at the first year of studies for the first time in that academic year);
4) The decision of the Council for Education and Science of the Faculty about appointing the thesis advisor to the student;
Please note: If the student does not have a thesis advisor appointed at the University of Belgrade, he/she should then submit a Statement of the proposed advisor in which he/she accepts to guide the Student in the course of the research work and the work on the doctoral thesis (“Thesis Advisor’s Statement);
5) The decision of the relevant body of the University which approves the doctoral thesis title proposal.
Please note: If the Student does not yet have the approval of the title of the doctoral dissertation, it is necessary to submit a Statement of the thesis advisor which will also contain the working title of the thesis.
6) Confirmation of enrollment in doctoral studies at the partner university.
The confirmation should contain the following information:
- the name of the study program and its duration,
- a confirmation that the students is enrolled in the current academic year of the program,
- the year when the student enrolled in doctoral studies for the first time
- the working title of the doctoral thesis;
7) Calendar – the schedule of the Student’s attendance at the partner universities respectively, signed by both thesis advisors.
8) The proposal of the Agreement.
The proposal of the Agreement may be either:
- the template of the University of Belgrade,(serbian version - модел Универзитета у Београду) or
- the partner university’s template. The partner university’s template must contain all relevant data. The Student must submit the template proposal in the Serbian language, as well as in the language required by the partner university;
9) The name and the contact details of the person responsible to sign the Agreement on behalf of the institution in question;
10) His/her contact details (address, contact phone number, email address).

The procedure for submitting the documents to the University of Belgrade by the Student

The Student may submit the required documents in two ways:
a) by post, to the following address:
University of Belgrade
Studentski trg 1
11000 Belgrade
Serbia

b) in person, to the Mail and Documents Distribution Office (Arhiva) of the University of Belgrade, at the following address:
University of Belgrade
Studentski trg 1
11000 Belgrade
Serbia
Room number 1.

PLEASE NOTE: The Student’s Request will be processed only after the Student has submitted a complete file with all required documents, in either of the two ways listed above. The Request with the accompanying documents submitted in the electronic form, will not be considered complete and will not be processed accordingly (i.e., until hard copies of the documents have reached the University).

For further information please contact : marta.barbaric@rect.bg.ac.rs